13 April 2022

Attendees: Karen Ruggles, Carol Payne, Lorie Corcuera, Victoria Wong, Rachel Rose, Barathy Rangarajan, Ferby Cremer, Kevin Clark, Kaitlin Pollock, Kirstyn Salehi, Shannon Deoul, Rick Champagne, Sergio Rojas, Nick Porcino, Bill Ballew, JT Nelson, Aliza Carpio

Agenda

  1. National Science Fair Meeting (Rachel Rose)

  2. Governing Board Succession Plan
  3. GSoC & Summer Learning Program

National Science Fair Meeting

  • Presentation given w/c 04 Apr (via Carey)
  • ASWF outreach - list of projects, potential awards distro
  • Presentation deck to be circulated with WG
  • Anyone interested in getting involved can reach out to Rachel direct!

Governing Board Succession Plan

  • What: how do we integrate new members into Board re: D&I metrics?
    • Census (voluntary) will be circulated @ next Board meeting
  • Diversity Dimensions: helping the Board craft focus areas re: D&I
    • What is the recommended Board member?
    • What values are suitable for the ASWF Board?
    • [Document reviewed]

GSoC & Summer Learning Program

  • Full details here
  • Reviewer, Mentor or Team Lead sign-up here (24 Apr - 08 May)
    • ~25 Reviewers, 15 Mentors, 1-2 Team Leads
  • Outreach efforts will rely on our personal networks to spread the word! 

11 May 2022

Attendees: Karen Ruggles, Carol Payne, Victoria Wong, Tom Szenher, Ferby Cremer, Rebecca Bever, Jennifer, Goldfinch, Kaitlin Pollock, Sergio Rojas, Bill Ballew, Barathy Rangarajan, JT Nelson, Kirstyn Salehi, Kevin Clark, Aliza Carpio

Agenda

  1. Summer Learning Program (SLP) 

  2. Governing Board Succession Plan
  3. Diversity/Equity Session at SIGGRAPH + Open Source Days

Summer Learning Program (SLP)

  • We had 50 applicants and mostly tech disciplines - this is a WIN! Stellar group, even with lower number (20 to make it through) 

Governing Board Succession Plan

  • We have been shepherding this for past 6 months and it’s official now. There will be press soon for this. 
  • How will it work (the succession planning)? - 4 year term and nomination process at end of term. 
    • 25% of board members phase out each year (starting in December) and will be voluntary to start
  • Concept of alternates (after 1 year, board member will select an alternate) - the alternate will be encouraged to attend meetings and can vote if the board member is not available. 
  • Developed governing board census - self identification questions which will be presented to the board for the first time. This will help us set goals in diversity and make-up of our board. We can also publish the data in the future
  • (Need your feedback here) Onboarding set of docs - orientation for board members - new and current board members…expectations/roles/values
  • No max on number of terms a board member can serve (just cannot be consecutive)

Diversity/Equity Session at SIGGRAPH

  • The Summit (May 22 deadline)
  • Last year, the summit was integrated into SIGGRAPH
    • We would like to participate again this year but would like other speakers (other voices) to present
    • Rebecca shared some talks and we can potentially build off the idea
    • Idea (from Kirstyn) - breaking down language barrier and what still exists and limitations
    • Rebecca - Tech terminology and identify what is inclusive, inclusive terminology on open source code (Barathy also chimed in here) 
    • Language in open source software
    • Per JT, Topic: recent progress in the DHH(Deaf and Hard of Hearing) community.  Maybe we could put a call out on the ASWF slack to see of someone affiliated with ASWF is part of that community?
    • Submit as a panel and moderate - please add ideas in Slack for this
  • Open Source Days
      • Last year, we had a panel - with Summer Learning program participant…we got really great feedback
      • Please add your ideas on Slack

Action Items


08 June 2022

Attendees: Carol Payne, Rachel Rose, JT Nelson, Emily Olin, Oliver Dunn, Sergio Rojas, Kevin Clark, Victoria Wong, Kaitlin Pollock

Agenda

  1. D&I Landing Page

  2. Open Source Days Presentation
  3. Ambassador Program / TAC & TSC Diversity

D&I Landing Page

  • https://www.aswf.io/get-involved/academy-software-foundation-diversity-and-inclusion-initiatives/
  • Was put together early on, just to have something. It’s pretty cut and dry.
  • We have a lot of great content on the blog though!
  • We’d like to give the landing page a bit of sparkle! Pictures, graphics, etc.
    • Highlight initiatives: SLP, Webinars, Blogs, Press/Speaking engagements, etc
    • Possible to make the changes, Emily just needs more about how we want it to look / copy. 
    • Is it time to move over to confluence? A lot of the other TSCs keep meeting notes, etc in there and it’s a bit more visible/easily accessible 
    • We need to work on the copy 
    • It’s for the public: folks who aren’t yet involved but are interested in learning more
    • Might be interesting to post links/resources to other D&I information, events, groups
    • It’s important to make a good impression

Open Source Days Presentation

  • We’ve been discussing what Open Source Days will look like for the ASWF at the TAC meetings
  • August 16th-17th - Virtual
  • We will have the opportunity to present what we’ve been doing in D&I
    • What have we done in this past year
    • What are we doing in the coming year
  • We want this to be as engaging as possible
    • Possibly a panel with pointed questions around Governing Board Succession Plan, SLP, where we are going
    • Possibly talk about how to increase diversity in the project level - what’s different about the TSCs, what’s the same

Ambassador Program and TAC & TSC Diversity

  • Want to keep filling this out and moving forward
  • Best practices on meetings (virtual/hybrid)
  • TAC/TSC: examples on how to elevate/bring in new folks
    • Alternates, different leadership roles, co-chairs, etc
    • Flexibility to determine what works for your project
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