Google docs notes: https://docs.google.com/document/d/1YKrLeYv5N-FBBjPGTdcOaFlaseKJlyaHeqJvcsR7umc/edit?usp=sharing
Slack, #diversity: https://academysoftwarefdn.slack.com/archives/C0152KSAJSJ
Slack, #aswf-slp-2023: https://academysoftwarefdn.slack.com/archives/C055R005U3C
11 October 2023
Attendees: Ferby Cremer, Carol Payne, Rachel Rose, Tracy Priest, Sean Wallitch, Kirstyn Salehi, Munira Tayabji, Bill Ballew, Emily Olin, Kaitlin Pollock
Agenda:
Review of D&I Working Group Plans
Dev Days
D&I Framework kickoff
2023 Reflections + 2024 Tone
Review of D&I working group plans - see screenshots
Dev Days
- Starts tomorrow! https://sites.google.com/view/aswfdevdays/home
- We have 83 people registered! We will see what the contributions will be like
- 13 companies participating
- There is Dev Days Slack channel
Kickoff for the D&I Framework
Tom S will be leading this... a kickoff will be scheduled soon
Interested? Please reach out to Tom or join the kickoff meeting soon
Aliza and Tom started the research piece of existing resources - https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing (please add resources or contacts here)
2023 Reflection, 2024 tone level-set
- What are you most proud of that we do as a group
- Meeting restructuring - a big step forward in operations
- Being able to scale...we have better scoped the work - we've done a lot
- Calendar/Plans - what we actually did is a better reflection to what we planned to do .. fitting to goals that we set to do
- Succession program (primary to secondary)
- Having alternates with governing board worked well. It's really healthy to have someone to step up
- SLP, SIGGRAPH, Dev Days
- Win for DevDays
- Are there things that you would like us to invest more time in overall?
- Reaching young audience - highschool? young kids?
- Member education around D&I topics - this is the focus of D&I framework initiative
- Need to learn about Dev Days to see how we can increase diversity - putting a focus on bringing this in
- How do we continue engagement in tech fields (extending SLP)
SLP, Summer Learning Program, retro is most likely next month - feedback still being collected
8 November 2023
Attendees: Carol Payne, Kaitlin Pollock, JT Nelson, Kirstyn Salehi, Sean Wallitsch, Olga Avramenko
Agenda:
Our mission recap - the three pillars
- Dev Days
- SLP Retrospective
- D&I Framework Launch
- Other Topics
Dev Days recap -
- 2 day event (LINK) - overall, SUCCESS!
Olga jumped in to help with Dev Days - thank you!
We are working on a survey and sending out thank you gifts and badges to participants. We don’t have survey data yet (coming soon)
It was about getting people involved - one of the successes because it pushed others who were in the background to participate
There were 5 projects from Foundation
We had more response than anticipated - 90 participants registered; 20 PRs merged and 11 PRs awaiting to be merged but almost all are merged.
Trend: more senior engineers new to OSS were able to contribute
Lesson: Build issues
ACTION: For 2024, looking at when to do this and get more organization done too
ACTION: Looking for volunteers next year - let us know
SLP retro (Kaitlin)
- We sent out Google form to request for feedback. We had low response - form was sent a little late
- There was variability in how often mentors and students met this year
- We need to improve on structure, lack of insight into program (maybe a newsletter?), mismatch in mentor experience and mentee interest
- Consistent feedback: Sense of community
- Request for more collaboration opportunities
- From committee: Speaker series was great (would like a lead for this)
- Per Sean…Would like to do better at “guest mentor”
- Dev Days participation from some
- ACTION: Signups will change and will need to use ASWF form
- https://docs.google.com/presentation/d/16Ivd3TpYpK2VmqKQA9fQ1j5aqYThQhWXrn-ds_oF0uA/edit#slide=id.g29865780727_0_177
D&I framework launch
- looking at December 14th
- https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing (working doc)
Other topics:
- Future: International Science Fair ?
- Suggestions request: Picking a focus group for SLP
- DevDays Mission
- Participating Projects
13 December 2023
Attendees: Carol Payne, , Rachel Rose, JT Nelson, Emily Olin, Joshua Rivera, Karen Ruggles, Kaitlin Pollock, Tom Szenher, Bill Ballew
Agenda:
D&I Framework Update
- SLP Update
- Dev Days Update
D&I Framework Update
- Going through all the research, still a WIP
- Join the slack channel if you're interested in helping out!
- March 1 at 12pt (it's a friday)
SLP Update
- https://www.aswf.io/summer-learning-program/
- Phase 1 of the website is live!
- Application is launching March 1!
- Karen & Kaitlin working on forming the SLP core team!
- Tom recruiting for speaker series
- If your are interested in helping run/moderate speaker series, please reach out!
- Outreach to contacts - orgs, universities, etc etc - immediate need, please reach out if you are interested in helping here!
Dev Days Updates
- owned by TAC, but important to have a D&I lens
- if anyone would like to help keep the D&I lens, please make that known to Carol
- Save the date announced at Open Source Forum
- Get ASWF projects by June 15
- Registration launched during Open Source Days / SIGGRAPH
- Dev Days will be September 25 & 26
- with prep sessions the week before
Open Floor Discussion - no new items
13 December 2023
Attendees: Carol Payne, Ferby Cramer, Rachel Rose, JT Nelson, Tracy Priest, Sergio Rojas, Aliza Carpio, Bill Ballew
- 2024 Plans & Initiatives:
- Review Carol & Rachel's proposal
- Potential action: Consider creating a more detailed and separate calendar for items like SIGGRAPH, Open Source Days and other conferences
- Dev Days: An initiative run from TAC and have D&I contribute
- Chat through where Dev Days fits
- Discuss group leadership plans
- Rachel is volunteering to step back mid-year (second quarter) of 2024. We are asking the community to consider this role. This signals a new phase for this group.
- 2023 Celebration and discussion
- We'll spend the rest of the time talking through 2023, celebrating wins and planning improvements. If you are so inclined, bring a festive beverage to the call to cheers another year of our amazing group! (I'm leaning towards hot apple cider!!)
- Seeing how SLP worked this year and the growth- super cool to see because it enabled us to do DevDays
- DevDays was a great opportunity to learn, participate and contribute
- SIGGRAPH talk(s) were excellent
- SLP learner wrote about the experience - https://www.ninettemtan.com/...also some of SLP learners were student volunteers at SIGGRAPH
January topics: SLP logistics and kickoff?
Just as a reminder, we also have the kickoff meeting for our D&I Framework Initiative on Thursday, December 14 @ 12pm PT. Please join if you have time and interest! Here's the zoom link for that call:
